Constitution of the Lauter Day Brewers Homebrewing Club
ARTICLE ONE – General
Section 1. Name
The name of this organization shall be the Lauter Day Brewers Homebrewing Club.
Section 2. Purpose
The purpose of the Lauter Day Brewers Homebrewing Club shall be to encourage all members:
- To mature as brewers and beer enthusiasts;
- To promote the dissemination of knowledge in the art of brewing;
- To encourage and reward individuals dedicated to the brewing arts;
- To educate the beer connoisseur in identifying the components of beers;
- To foster the responsible use of the products of our craft; and
- To celebrate the fruits of our labors.
Section 3. Membership
The membership of this Club shall be open to any person who enjoys fine beers, either by making their own or by enjoying the work of others, who is over the age of 21.
Section 4. Headquarters
The headquarters of this Club shall be 2 Row Brewing located in Midvale, Utah until such time that the brewery permanently closes, or asks the Club to locate elsewhere, or if the membership, by resolution, decides to locate elsewhere.
ARTICLE TWO – Government
Section 1. Supreme Law
All legislative and executive powers shall be given to and controlled by the Board of Directors.
The Board of Directors shall consist of all the elected officers of this Club.
Section 2. Elected Officers
The elected officers of this Club shall be: President, Vice-President, Secretary, Treasurer, Communications Director, Events Coordinator, and Membership Coordinator. An elected office may be occupied by more than one person subject to Board approval.
Section 3. Past President
The President from the previous year will stay on the Board of Directors in an advisory role. This is not a charter role and may be revoked should the Past President be unable to fulfill their obligations and may replaced with another Elected Officer from the previous year.
Section 3. Term of Office
All offices shall be held for a period of one year, commencing in January, and terminating at the end of December that same year.
Section 4. Removal from Office
Any officer missing two (2) Board of Directors meetings and/or three (3) membership meetings during his/her term of office, without reasonable excuse, shall be removed from office and replaced as soon as possible.
A reasonable excuse shall be determined by the Board of Directors.
Any officer, as determined by a majority of the Board of Directors, found not performing his/her duties, may be removed from office, subject to the approval by a majority vote of the membership at the next membership meeting following a report from the Board of Directors to the membership.
Section 5. Vacancy of Office
Any interim vacancy on the Board of Directors shall be filled by appointment by the Board of Directors, subject to the approval by a majority vote of the membership at the next membership meeting following the vacancy.
In the event the membership votes down the appointment by the Board of Directors, there will be open nominations for the vacant office and an election held at said membership meeting to fill the vacancy.
Section 6. Returning of Lauter Day Brewers Homebrewing Club Property
All elected officers and any members, upon completion of their term in office or assignment, shall return to the Lauter Day Brewers Homebrewing Club any and all papers, documents, and property deemed to be important to the operation and history of, and belonging to, said Club.
Failure to comply may result in expulsion from the Club and civil action if deemed necessary.
ARTICLE THREE – Duties of Elected Officers
Section 1. President
The duties of the President shall be as follows:
- To uphold the Constitution and By-Laws of the Club
- To interpret the Constitution and By-Laws of this Club when necessary.
- To set the theme and agenda for the meetings.
- To call meetings to order and conduct them in an orderly manner.
- To call for special meetings when necessary.
- To form committees when necessary.
- Shall be an ex officio member of all committees.
- Shall have no vote on motions made at membership meetings and/or Board of Directors meetings, except to break a tie.
Section 2. Vice-President
The duties of the Vice-President shall be as follows:
- To assist the President with his duties.
- To coordinate and organize Club competition efforts as the head of the Competition Committee.
- To work with the President on deciding meeting educational topics and coordinate presentations.
- If the President is absent from a meeting, the Vice-President shall assume the President’s power and duties for that meeting.
Section 3. Secretary
The duties of the Secretary shall be as follows:
- To take the minutes of Board of Directors meetings and membership meeting
- To maintain a file of all minutes
- To submit minutes to the Newsletter Editor for publication
- To maintain a scrapbook of the Club’s history and events, including, but not limited to, photographs.
- If the President and Vice-President are both absent from a meeting, then the Secretary shall chair the meeting
Section 4. Treasurer
The duties of the Treasurer shall be as follows:
- To administer the Club’s finances.
- To collect and document monies owed to the Club.
- To manage the Club’s Check book and arrange to have the President, Vice President and him/her self (Treasurer) to have check signing authority.
- To reimburse expenses incurred by members on behalf of the Club.
- To submit a report to the Board of Directors on a quarterly basis, or when requested by the President.
- To maintain the inventory and disbursement of Club gear, e.g. t-shirts, hats, glasses and more.
Section 5. Communications Director
The duties of the Communications Director shall be as follows:
- To promote the Club to the media and the public at large.
- To assist in Club publications, including, but not limited to, newsletters, posters, flyers, etc.
- To produce the newsletter.
- To produce and distribute the newsletter in a manner determined by the Board subject to the approval of the Membership.
- To maintain a file of the Club’s past newsletters.
- To research, design and maintain the Club’s online presence via the website and on social media. The site shall contain news and scheduling information, archives of recipes, photos, newsletters and other items deemed pertinent.
Section 6. Events Coordinator
The duties of the Events Coordinator shall be as follows:
- To work with the Vice-President to arrange to have guest speakers and demonstrations at membership meetings.
- To arrange the Club meetings/events/competitions/festivals
- To arrange for tours, workshops and seminars in which the Club may participate
- To arrange tastings of commercial beers for meetings
- To arrange food for meetings and other events
- To create and utilize sub committees as needed to ensure duties are fulfilled
Section 7. Membership Coordinator
The duties of the Membership Coordinator shall be as follows:
- To maintain a current roster.
- To issue membership cards
- To organize membership drives.
- To proctor nominations and elections.
- To determine the members who will contribute the Recipe of the Month and be the featured Brewer of the Month, collect their submissions and provide to the Communications Director for publication.
Section 8. Past President
The duties of the Past President shall be as follows:
- Shall attend all Board of Director meetings
- Shall provide counsel and insight based on prior Club leadership experience
- Shall have no vote on motions made at Board of Directors meetings, except to break a tie
ARTICLE FOUR – Quorums
Section 1. Definition
A voting quorum at a membership meeting shall be no less than twenty-five percent (25%) of the paid membership as reported by the Membership Coordinator at the last Board of Directors meeting previous to the membership meeting where a vote(s) is (are) to be taken.
A quorum at a Board of Directors meeting shall consist of five voting members.
ARTICLE FIVE – Election of Officers
Section 1. Eligibility
Any person who has been a paid member for at least six (6) months and is in good standing with this Club may run for an elected office.
Section 2. Nominations
Nominations will open at the October membership meeting and will close at the November membership meeting before balloting commences. The method of collecting nominees’ names shall be done at the discretion of the President or whoever is chairman at those meetings.
Nominees shall be announced at the November meeting. Nominees who accept their nomination will complete the “campaigning questionnaire” within one (1) week of the meeting for publication to the club website.
Section 3. Campaigning
All those nominated for President will be given the opportunity to present for a maximum of five (5) minutes at the December meeting to convey their thoughts and ideas and why they feel they would be a good fit for the position.
Section 4. Balloting
A secret ballot election shall be held at the December membership meeting. Only paid members with a membership card may vote. The President shall determine how the secret balloting will take place.
Section 5. Tally
The President shall form a committee of up to three members not running for office to tally the ballots during the December meeting.
The new officer(s) for each office shall be that person(s) with a plurality of the votes for that office.
ARTICLE SIX – Installation of Officers
Section 1. New Officers
At the January membership meeting, officers-elect will begin a one month internship. Installation of the new officers shall occur at January meeting.
Section 2. Officers Filling Vacancies
Any officer filling a vacancy shall be installed at the meeting at which the membership voted its approval.
Section 3. Membership Grant for Elected Officers
All officers, determined by the Board of Directors to have completed a full active term in office, will be gifted a year’s membership for the following year.
ARTICLE SEVEN – Meetings
Section 1. Membership Meetings
- Membership meetings shall be held on the second Sunday of each month at 4:30 p.m. at 2 Row Brewing, unless otherwise specified by the Board of Directors. The exceptions being the months there is a special event.
- All members are encouraged to attend these events and meetings.
- There will be a strict NO SMOKING policy established for official club meetings so that our members may better enjoy fine beers. This includes vaping.
Section 2. Agenda
Each meeting shall consist of the following:
- Social Time (4:30 – 5:00) – Hang out, catch up and grab a beer and a seat
- Club Business (± 15 minutes) – Next happenings, events, what the club needs to buy, etc.
- Style Presentation (± 20 minutes) – Share and discuss 2-3 commercial examples that fit that month’s theme
- Educational Presentation (± 20 minutes) – A usually short presentation on a topic that is helpful and relevant
- Homebrew Sampling – The remainder of the meeting will be dedicated to an open forum of sharing and discussion of brewers wares
Section 3. Bottle Sharing
Every effort shall be made to promote the hobby of homebrewing at club meetings. To that end, sharing of commercial bottles shall be limited to:
- After the meeting has officially concluded
- Use of commercial examples during style discussions
Section 4. Board of Directors
- Board of Directors meetings should be held a minimum of once a quarter, beginning in January and shall be at a time and place called by the President.
- All officers are required to attend and submit a report pertinent to their office. Also, any member may attend these meetings.
ARTICLE EIGHT – Amendments
Section 1. Resolutions
From time to time it may be necessary to modify this Constitution and By-Laws. The procedure shall be as follows:
- Any individual, or committee, or the Board of Directors may write a resolution to modify this Constitution and By-Laws. It shall include the reason for the change, the article, the section, the paragraph, etc., where the change will occur, and what the change will be
- If an individual member has drafted a resolution, he/she may present it to the Board of Directors for presentation to the membership or bring it to a membership meeting for presentation to the membership. The purpose of presenting it to the membership is to inform them about it
- After presentation the membership shall vote on whether or not to accept the resolution for consideration.
- The resolution shall be posted in the newsletter after the initial membership approval
- At the next membership meeting, the resolution will be voted on by the paid membership. A 2/3 majority is required for the resolution to be adopted